I planned the retreat. She ran her business.
Corporate retreat planning and event coordination for busy founders - delivered with minimal involvement.
Client Snapshot
Industry: Service-Based Business Owner
Event: 20-Person Client Retreat (Perfect Day in the Desert)
Location: Scottsdale, Arizona
Stage: Scaling founder with limited time and high responsibility
The Problem
This wasn’t just about planning a retreat.
It was about bringing her clients together — people from around the world who trusted her, worked closely with her, and relied on her leadership.
Like most founders at this level, her time was already fully allocated.
She was managing a team, making high-level decisions daily, and operating at capacity.
Event planning doesn’t just take time — it takes mental bandwidth. A lot of it.
What looks like “a few decisions” quickly becomes:
constant micro-decisions
ongoing research
background mental load
It’s not just work — it’s distraction.
The Hidden Constraint: Mental Load
The real risk wasn’t that the event wouldn’t happen.
The risk was her energy being pulled away from revenue-driving work.
That decision fatigue and fragmented focus would take away from both her business and the experience she wanted to create for her clients.
The Shift: Full Ownership Without Losing Control
When we first connected, I asked how involved she wanted to be.
Her answer was simple:
“Only when decisions need to be made.”
So instead of supporting the planning…
I took full ownership of it.
We started with a single call to capture her high-level vision.
From there, we set up a Slack channel to keep everything organized and allow for asynchronous communication.
Then I translated her vision into:
a clear workplan
a detailed timeline
a structured budget
defined decision points
From there, I handled:
venue research
travel coordination
vendor sourcing
logistics and details
She stayed informed — without being pulled in.
Since then, we’ve only needed one additional call to finalize key decisions.
What We Did Differently
We intentionally broke the “normal” event planning model.
There were:
❌ No weekly standing meetings
❌ No constant email threads
❌ No long decision lists
Instead:
✅ Only high-leverage decisions were brought forward
✅ Updates were clear, concise, and infrequent
✅ Momentum was self-led (not dependent on her availability)
The Client Experience
At one point, she enthusiastically said:
“We’ve barely talked about it… and look how much you’ve already done. That’s been the most valuable part for me.”
That’s the win for my clients .
Not just progress…
Progress without their constant involvement.
“We’ve barely talked about it… and look how much you’ve already done. That’s been the most valuable part for me.”
Taryn Dubreuil, Owner, Perfect Day Business Mentorship
The Result (Before the Event Even Happened)
Even pre-event, the outcomes were clear:
✔️ Full event structure mapped out
✔️ Vendors + logistics handled
✔️ Timeline moving forward seamlessly
And most importantly:
The client experienced:
No overwhelm
No decision fatigue
No background stress
Just trust that it was handled.
What This Really Solves
On the surface, this looks like event planning.
But what clients are actually buying is:
Someone to carry the mental load
Someone to manage moving pieces proactively
Someone to protect the owner’s time + energy
Because busy leaders don’t need more to do.
They need less on their plate without sacrificing quality.
Who This Is For
This is for you if:
You’re a non-profit leader or small business owner responsible for bringing people together
Your time is already fully allocated to leading, growing, and making decisions in your organization
You believe that real connection is important
You want to host intentional, connection-driven experiences — not just another event
You’ve either:
Tried planning something before and it became overwhelming
OR you’ve been putting it off because you don’t have the bandwidth to do it right
This is NOT for you if:
You’re looking for the cheapest way to put on an event
You want someone to simply book vendors and follow instructions (My work is strategic, not task-based)
You prefer to manage all the details yourself
You don’t yet see connection and experience as a meaningful investment
The Bottom Line
A successful event isn’t just about how it turns out.
It’s about how little it costs you in time, energy, and focus to get there.
Let’s Talk
If you’re planning a retreat or event and thinking:
“I want this done right… but I don’t have time to think about it.”
That’s exactly where I come in.